Privacy Policy

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Last Updated: 15 November, 2025

Thoroughbreds Magazine (“we,” “us,” “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, newsletters, and related digital services (collectively, the “Services”).

By accessing or using the Services, you agree to the practices described in this Policy. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at info@thoroughbredsmag.com

1. Information We Collect

We collect personal information that you voluntarily provide to us when you use our Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or when you contact us. We collect information in the following ways:

1.1 Information You Provide Directly

  • Email address when you subscribe to our magazine, newsletters or updates

  • Messages or form submissions sent to our team

  • Pitch materials or editorial submissions you voluntarily send

  • Account profile details if you create an account on our platform

Payment information: We may collect data necessary to process your payment if you choose to make purchases, such as your payment card number and the security code associated with your payment card. We do not store full card details; All payment data is handled and stored by Stripe and Shopify. You may find their privacy notice link(s) here: https://stripe.com/privacy and https://www.shopify.com/legal/privacy.

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

1.2 Information Collected Automatically

When you access the Services, we may collect:

  • IP address

  • Browser type and settings

  • Device type and operating system

  • Pages viewed and referring URLs

  • Date/time stamps

  • Cookie and tracking information (see Section 7)

This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes. It does not reveal your specific identity or contact details.

1.3 Information from Third Parties

We may receive information from:

  • Payment processors

  • Email distribution platforms

  • Analytics or hosting providers

  • Social platforms, if you choose to interact with us there

We do not buy data from brokers and do not collect or process sensitive personal information.

2. How We Use Your Information

We use your information to:

  • Provide and maintain the Services

  • Send newsletters, editorial content, and announcements

  • Process payments for membership subscriptions

  • To fulfill and manage your orders, payments, returns, and exchanges

  • Communicate with you, including responses to messages or submissions

  • Improve the website, content, and user experience

  • Conduct analytics and audience insights

  • Detect, investigate, and prevent fraud or misuse

  • Comply with legal obligations

We do not sell your personal information. Ever.

2.1 GDPR Legal Bases

We may rely on the following legal bases to process your personal information:

  • Consent. We may process your information if you have given us permission (i.e., consent) to use your personal information for a specific purpose. You can withdraw your consent at any time.

  • Performance of a Contract. We may process your personal information when we believe it is necessary to fulfil our contractual obligations to you, including providing our Services or at your request, prior to entering into a contract with you.

  • Legal Obligations. We may process your information where we believe it is necessary for compliance with our legal obligations, such as to cooperate with any law enforcement body or regulatory agency, exercise or defend our legal rights, or disclose your information as evidence in litigation in which we are involved.

Vital Interests: We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threats to the safety of any person.

3. Sharing Your Information

We may share information with:

3.1 Service Providers

We use trusted third parties for:

  • Email delivery

  • Payment processing

  • Hosting and infrastructure

  • Analytics and performance monitoring

These providers are only permitted to use your data to perform services on our behalf.

3.2 Legal Requirements

We may disclose information if required to do so by law, court order, or to protect our rights, security, or users.

3.3 Editorial Submissions

If you submit a pitch, interview, or materials for publication:

  • We may share them internally with editors

  • We will not publish identifying personal information without your consent

Pitches submitted do not grant us ownership unless separately agreed upon in writing.

4. Membership, Payments & Third-Party Processors

Memberships and payments are handled securely by third-party providers (e.g., Stripe, PayPal, or platform-integrated processors). We do not store full financial or credit card information.

All processing is subject to the provider’s own privacy policy.

5. International Transfers

If you access the Services outside your home country, your data may be processed in countries with different privacy regulations. Where required, we implement safeguards to protect such transfers.

6. Data Retention

We retain personal information only as long as necessary for:

  • Providing the Services

  • Complying with legal obligations

  • Resolving disputes

  • Maintaining business records

You may request deletion at any time (see Section 10).

7. Cookies & Tracking Technologies

Like many businesses and digital platforms, we use cookies and similar technologies to:

  • Keep you logged in

  • Understand how readers use the site

  • Measure email engagement

  • Improve site performance

You can control cookies in your browser settings, though some features may not function properly if disabled.

8. Email Communications

By subscribing, you consent to receiving:

  • Newsletters

  • Editorial content

  • Membership updates

  • Occasional announcements or offers

  • Administrative emails (required for service operation)

You may unsubscribe at any time using the link at the bottom of any email.

9. Children’s Privacy

Our Services are not directed to individuals under 16. We do not knowingly collect, solicit data from, or market to children. By using the Services, you represent that you are at least 16 or that you are the parent or guardian of such a minor and consent to such minor dependent's use of the Services. If you believe a child has provided information, contact us and we will delete it promptly - info@thoroughbredsmag.com

10. Your Rights

Depending on your jurisdiction, you may have rights to:

  • Access your data

  • Correct inaccuracies

  • Request deletion (“Right to be Forgotten”)

  • Request data portability

  • Object to processing

  • Withdraw consent

  • Lodge a complaint with a regulatory authority

You can unsubscribe from our marketing and promotional communications at any time by clicking on the unsubscribe link in the emails that we send, or by contacting us using the details provided below.

To make a request, contact us at: info@thoroughbreds.com or by accessing our support form.

We may verify your identity before fulfilling certain requests.

11. Data Security

We employ appropriate and reasonable administrative, technical, and physical safeguards to protect any personal information we process. However, no system is perfectly secure, so we cannot promise or guarantee that unauthorised third parties will not be able to overcome our security and improperly collect, access, steal, or modify your information. Transmission is at your own risk. You should always access the Services from a secure environment.

In the instance of a breach, we will always promptly notify affected users and share all steps we've taken to remedy the issue.

12. Third-Party Links

Our Services may contain links to external sites. We are not responsible for their content or privacy practices.

13. Changes to This Privacy Policy

We may update this Policy periodically. The “Last Updated” date will reflect the most recent revision. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. Continued use of the Services indicates acceptance of changes.

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy, contact us at:

info@thoroughbredsmag.com

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